Adecco Group

  • Modis - Accounts Payable Administrator - Toronto, Canada

    Location CA-ON-Toronto
    Category
    Modis, Inc.
  • Overview

    Accounts Payable Administrator – Modis Canada

     

    About Modis – We make Exceptional Connections

     

    To succeed in the complex world of technology, you need exceptional connections - to the right experts, the right opportunities and the right answers. You'll find Modis right in the center of this ever-changing technological world - uncovering opportunities and connecting possibilities.

     

    As a global provider of IT staffing services and the second largest in North America, Modis connects the very best IT professionals to great opportunities at leading companies. And we do it every single day - for both temporary and permanent assignments and across virtually all industries. We use our insight, flexibility and expanded resources to anticipate the needs of leading tech companies and help them make exceptional connections with top tech talent.

     

    Success is about making the right connections between people, solutions and objectives. With Modis, you can take a strategic approach to boosting performance through an optimal mix of internal staff, outside consulting resources and project outsourcing. And because we take the time to properly understand the needs of our clients and candidates, we can help them make exceptional connections and achieve greater levels of success.

     

    Yes, the world of technology is a complex place. But from our perspective, we see things clearly.

     

    Job Summary:

     

    Accounts Payable Administrator - Reporting to the Payroll and Contractor Payable Manager, this position will process accounts payable functions (contractor and general payable) including but not limited to monitoring the AP system, auditing records of amounts owed, verifying invoices, computing discounts, GL coding expenses and preparing batches for validation. Daily tasks and projects will be assigned with deadlines to support the accuracy of the AP systems.

    Responsibilities

    ESSENTIAL FUNCTIONS:

     

    IC and Sub Vendor Payment Processing:

    • Run IC and sub-vendor payroll daily to send EFT files to bank. Also includes confirming successful transmission of EFT and positive pay files when made available (or escalation if confirmation cannot be made).
    • Perform voucher build weekly or when necessary if multiple times required processing the IC and sub-vendor payroll.
    • Consultant AP:
    • Maintain vendor information including address changes, banking information, and sales tax.
    • Work with Time-entry/Payroll to resolve any discrepancies. That includes creating manual vouchers in order to process EFT/wires.
    • Put vouchers on or off hold upon request from Payroll due to missing or incorrect invoices, primarily related to VendorPass Canada. 
    • Put vendors on hold due to non-compliance. 
    • Work on AP Aging on a weekly basis to ensure there are no vouchers sitting over 90 days. This includes assisting Payroll in resolving overpayment or outstanding vouchers.
    • Mail payment notification / or transaction history to IC when requested.
    • Wire funds to Vendors as needed.
    • Provide customer service in a professional and timely manner internally and contractors.

    Sub-Vendor AP:

    • Prepare payment details for sub-vendor invoices and sort by payment terms for processing.
    • Coordinate with Cash Application to ensure payment received from client prior to releasing payment to sub-vendor as per majority of payment terms.
    • Coordinate with branches and Payroll to reconcile to missing time and expense to determine if sub-vendor invoices require revision or additional time and expense entries are required.
    • Scan and send EFT remittances to sub-vendors or branches for record.
    • Work on AP Aging on a weekly basis to ensure there are no vouchers sitting over 90 days. This includes e-mailing branches for missing sub-vendor invoices and or revision on outstanding issues.
    • Coordinate with Compliance Specialist to ensure sub vendor insurance certificates are current. 
    • Provide customer service in a professional and timely manner internally and sub-vendor.

    Corporate AP:

    • Gather information for set-up of new staff and Corporate AP vendors; generate required paperwork and setup vendor in system. 
    • Process all cheque requisition / non-invoice transactions in Oracle.
    • Mail all cheques and remittance advices and perform other related duties as assigned.
    • Provide customer service in a professional and timely manner by providing payment information through Oracle research.

    Vendor Managed Services (VMS):

    • Audit and upload hours from various tools to PeopleSoft for timesheet processing.
    • Reconcile VendorPass hours to ensure previous weeks hours approved within current week are processed.Partner with Payroll to process these hours in PeopleSoft when needed.
    • Partner with Client Services to ensure good data integrity in the various tools.

    Withholding Tax/WCB/WSIB:

    • Manage withholding tax on foreign incorporations by coordinating with Treasury on CRA remittances towards withholding tax account. Also at year end, produce T4A-NRs to be forwarded to all foreign incorporations for tax filing purposes. 
    • Produce WSIB/WCB certificates upon request.
    • Report and file WSIB/WCB payments.
    • File records according to standard practices, including annual remittances.

    EFT/Wires Management:

    • Coordinate with Treasury on wire processing for foreign incorporations and EFT for ICs paid in USD.
    • Maintain all EFT/wires records for Treasury reconciliation purposes. Also the record is used to determine reason for EFT/wires.

    SECONDARY FUNCTIONS:

    • Participates in special projects and performs other duties as assigned. 
    • Generates and runs reports as needed. 
    • Will provide backup support when required.

    WEEKLY OBJECTIVES and KEY METRICS:

    • Process payments on a weekly basis

    TRAINING REQUIREMENTS:

    • Complete AULearnCenter training for new hires

    Qualifications

    EDUCATION & EXPERIENCE :

    • Post secondary (college diploma or relevant designation in accounting or business)
    • Minimum 1-3 years’ experience in an administrative position in the staffing industry or similar industry
    • Computer literacy to include PC based applications and strong web navigation skills

    SKILLS & OTHER POSITION REQUIREMENTS:

    • Strong communication skills both verbal and in writing
    • Team player attitude and willingness to take direction
    • Ability to multi-task
    • Ability to work within a large corporate environment
    • Ability to build strong relationships externally with candidates and clients as well as internally with consultants and colleagues.

    MODIS CANADA RETAINS THE RIGHT TO CHANGE OR MODIFY JOB DUTIES AT ANY TIME. THE ABOVE JOB DESCRIPTION IS NOT ALL ENCOMPASSING. NEEDS AND REQUIREMENTS MAY VARY BETWEEN LOCATIONS AND ACCORDING TO BUSINESS NECESSITY.

     

    COMPANY OVERVIEW:

     

    The Adecco Group through an impressive portfolio of staffing industry leading brands, including Accounting Principals, Adecco Staffing, Ajilon, Entegee, Lee Hecht Harrison, Modis, Paladin, Parker+Lynch, Pontoon, Special Counsel and Soliant is the world’s leading provider of Human Resources solutions.

     

    We are the workforce experts delivering staffing and career service solutions to organizations and individuals across all industries. Collectively we harness the power of some of the greatest talent in the world. That talent and expertise allows us to do business globally and act locally with deep knowledge in niche areas.

     

    Every day, we have more than 100,000 associates on assignment, 30,000 colleagues working internally to support more than 10,000 clients in the United States and Canada. Ensuring our business units are prepared to deliver outstanding service to our associates and clients, the Adecco Group North America team provides a strong infrastructure through our corporate and shared services team.

     


    Equal Opportunity Employer Minorities/Women/Veterans/Disabled

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